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Inviting a Scholar

If you are new to the J-1 process at UC Merced, download the J-1 Process Overview Flowchart for roles and responsibilities prior to inviting a foreign scholar.

DS-2019 Request Documents,

The hosting department must complete the following documents and submit to OIA along with the appropriate supporting documents requested within the forms.

UC Merced School Request for J-1 Services
J-1 Scholar Biographical Information Form
J-2 Biographical Information Form (for dependents if applicable)
Sample Faculty Letter (for Undegraduate Student Researcher category ONLY)

Visa Service Recharge Form

English Proficiency Form   (click here for more info about this requirement)

Every type of request has different supporting documents that are required to be submitted with the request. Here is a checklist of the required documents, by request type. Checklist of Required Documents for DS-2019 Requests.

Once OIA receives a completed J-1 packet, we will review the request, create the DS-2019 and send it to the UC Merced hosting department along with pre-arrival information for the scholar. It is the hosting department's responsibility to mail these documents to the scholar.

After the scholar has received the DS-2019 they must pay the SEVIS fee, attend a visa interview at a U.S embassy/consulate and obtain a visa stamp to enter the U.S.

OIA will contact the scholar for a check-in appointment within two weeks of their program start date at UC Merced. If there are any changes to the scholars program dates, the hosting department must inform OIA as soon as possible so we may issue the scholar an updates and accurate DS-2019.